Privacy Policy

Privacy Policy - Clients

INFORMATION PURSUANT TO ART. 13-14, GDPR UE/2016/679 and Legislative Decree 101/2018

The European Regulation EU/2016/679 (hereinafter “Regulation“) establishes rules relating to the protection of individuals with regard to the processing of personal data, as well as rules relating to the free circulation of such data.
In compliance with the transparency principle provided for by art. 5 of the Regulation, COBER s.r.l. Via Ofanto, 3 20073 Opera (MI), as Data Controller, provides you with the information required by art. 13 and 14 of the Regulation.

Purpose of processings

The processing of your personal data will be based on principles of correctness, lawfulness and transparency, protecting your privacy, your rights and in accordance with the privacy policy of the Entity/Company. The Entity/Company also undertakes to process your data in compliance with the principle of “minimization”, or by acquiring and processing the data limited to what is necessary with respect to the following purposes:

‘For Marketing Office processings:

  1. Marketing activities
  2. Definition of marketing strategies
Processing Marketing Office
Criteria Purpose Consent
The interested party has given consent to the processing of their personal data for one or more specific purposes
  • Marketing activities
  • Definition of arketing strategies activities
In relation to the related purposes, the processing can only be carried out if the interested party has given consent to the processing of their personal data

‘For Customers’ management processings:

  1. Management of employment relationship
  2. Contact centre activities
  3. Sending information/marketing material activities
  4. Management of customers’ contracts
  5. After-sales assistance activities
  6. Sending information on new services/products activities
Processing Customers’ management
Criteria Purpose Consent
The interested party has given consent to the processing of their personal data for one or more specific purposes
  • Management of employment relationship
  • Sending information/marketing material activities
  • After-sales assistance activities
  • Sending information on new services/products activities
In relation to the related purposes, the processing can only be carried out if the interested party has given consent to the processing of their personal data
The processing is necessary for the execution of a contract of which the interested party is a party or for the execution of pre-contractual measures adopted upon request of the third party
  • Management of employment relationship
  • Contact centre activities
  • Management of customers’ contracts
In relation to the related purposes, the processing may be carried out without consent

‘For Privacy advice processings:

  1. Advice on personal data protection
Processing Privacy advice
Criteria Purpose Consent
The processing is necessary to fulfill a legal obligation to which the data controller is subjected to
  • Advice on personal data protection
In relation to the related purposes, the processing may be carried out without consent

‘For tax and accounting advice processings:

  1. Tax obligations management
  2. Accounting obligations management
Processing tax and accounting advice
Criteria Purpose Consent
The processing is necessary to fulfill a legal obligation to which the data controller is subjected to
  • Tax obligations management
  • Accounting obligations management
In relation to the related purposes, the processing may be carried out without consent

‘For Insurance management processings:

  1. Relations management with insurance companies

‘For Management of Production Activities processings:

  1. Freight forwarding activities
  2. Claims management
  3. Management of customers’ contracts
  4. Business Planning
Processing Management of Production Activities
Criteria Purpose Consent
The processing is necessary for the execution of a contract of which the interested party is a party or for the execution of pre-contractual measures adopted upon request of the party
  • Freight forwarding activities
  • Claims management
  • Management of customers’ contracts
  • Business Planning
In relation to the related purposes, the processing may be carried out without consent

‘For Quality Mangement processings:

  1. Claims management
  2. Product quality control activities
  3. Quality system management activities
Processings Quality Mangement
Criteria Purpose Consent
The processing is necessary for the execution of a contract of which the interested party is a party or for the execution of pre-contractual measures adopted upon request of the party
  • Claims management
  • Product quality control activities
In relation to the related purposes, the processing may be carried out without consent

‘For Export Office processings:

  1. Freight forwarding activities
Processings Export Office
Criteria Purpose Consent
The processing is necessary for the execution of a contract of which the interested party is a party or for the execution of pre-contractual measures adopted upon request of the party
  • Claims management
  • Product quality control activities
In relation to the related purposes, the processing may be carried out without consent

‘For Legal Advice processings:

  1. Legal Advice
Processings Legal Advice
Criteria Purpose Consent
The processing is necessary for the execution of a contract of which the interested party is a party or for the execution of pre-contractual measures adopted upon request of the party
  • Legal Advice
In relation to the related purposes, the processing may be carried out without consent

The provision of your personal data and consent to the processing is mandatory, for the purposes of:

‘For Customer management processings :

  1. Employment relationship management
  2. Management of customers’ contracts
  3. After-sales assistance activities

‘For Privacy advice processings:

  1. Advice on personal data protection

‘For tax and accounting advice processings:

  1. Tax obligations management
  2. Accounting obligations management

‘For Insurance management processings:

  1. Relations management with insurance companies

‘For Management of Production Activities processings:

  1. Freight forwarding activities
  2. Claims management
  3. Management of customers’ contracts
  4. Business Planning

‘For Quality Mangement processings:

  1. Claims management
  2. Product quality control activities
  3. Quality system management activities

‘For Export Office processings:

  1. Freight forwarding activities

‘For Legal Advice processings:

  1. Legal Advice

and your refusal to provide the data will make it completely impossible to stipulate the contract.

The provision of your personal data and consent to the processing for the purposes of:

‘For Marketing Office processings:

  1. Marketing activities
  2. Definition of marketing strategies

‘For Customers’ management processings:

  1. Contact centre activities
  2. Sending information/marketing material activities
  3. Sending information on new services/products activities

is optional, and your refusal does not prevent the correct stipulation and subsequent execution of the contract.

Processing methods

The processing of your personal data will be carried out using paper and IT tools in compliance with the provisions on personal data protection and, in particular, with the appropriate technical and organizational measures pursuant to art. 32.1 of the Regulations, and with the observance of every precautionary measure that guarantees its integrity, confidentiality and availability.

Source from which the data originate

Processing Marketing Office
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Customers Customers Google

 

Processing Customers management
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Customers

 

Processing Privacy advice
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Customers

 

Processing Tax and accounting advice
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Customers

 

Processing Insurance management
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Customers

 

Processing Management of Production Activities
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Customers

 

Processing Quality Mangement
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Customers

 

Processing Export Office
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Customers

 

Processing Legal Advice
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Customers

Recipients categories

Your personal data may be communicated, in close relation to the purposes indicated above, to the following subjects or categories of subjects:

‘For Marketing Office processings:

  1. Employers
  2. Consultants and freelancers also as associates

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), b) can only be made after getting your consent.

‘For Customers’ management processings:

  1. Employers
  2. Legal entities, partnerships or corporations, sole proprietorships
  3. Lawyers
  4. Business consulting firms
  5. Consultants and freelancers also as associates
  6. Customers and/or users

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters c) constitutes a legal obligation which the Data Controller must comply with;
  • the communication of your data to the categories of subjects referred to in letters a), b), c), d), e), f) is necessary to execute the contract to which you are a party;
  • the communication of your data to the categories of subjects referred to in letter f) can only be made after getting your consent.

‘For Privacy advice processings:

  1. Employers
  2. Consultants and freelancers also as associates

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), b), is necessary to execute the contract to which you are a party.

‘For tax and accounting advice processings:

  1. Consultants and freelancers also as associates
  2. Tax Assistance Centers (CAF)

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), b), constitutes a legal obligation which the Data Controller must comply with;
  • the communication of your data to the categories of subjects referred to in letters a), b), is necessary to execute the contract to which you are a party.

‘For Insurance management processings:

  1. Insurance

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), is necessary to execute the contract to which you are a party.

‘For Management of Production Activities processings:

  1. Legal entities, partnerships or corporations, sole proprietorships

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), is necessary to execute the contract to which you are a party.

‘For Quality Mangement processings:

  1. Consultants and freelancers also as associates

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), is necessary to execute the contract to which you are a party.

‘For Export Office processings:

  1. Legal entities, partnerships or corporations, sole proprietorships

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), is necessary to execute the contract to which you are a party.

‘For Legal Advice processings:

  1. Lawyers

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), b), constitutes a legal obligation which the Data Controller must comply with;
  • the communication of your data to the categories of subjects referred to in letters a), is necessary to execute the contract to which you are a party.

In relation to these categories of recipients, the Data Controller undertakes to rely exclusively on subjects who provide adequate guarantees regarding data protection, and will appoint them as Data Processors pursuant to art. 28 of the Regulation. The list of Data Processors is available from the Entity/Company and can be viewed upon request to the Data Controller.
Furthermore, your data will be processed, exclusively for the aforementioned purposes, by the employees and/or collaborators of the Entity/Company, specifically authorized and instructed by the Data Controller pursuant to art. 29 of the Regulation.
Your personal data will not be disseminated, except when required by a law or regulation or by community legislation.

Personal data transfer

‘For Marketing Office processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Customers’ management processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Privacy advice processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For tax and accounting advice processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Insurance management processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Management of Production Activities processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Quality Mangement processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Export Office processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Legal Advice processings:

Your personal data will not be transferred to non-European countries or to international organizations.

Retention period

Processings Marketing Office
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Pictures 5 years
Topics of interest 5 years
Contact details (telephone number, e-mail, etc.) 5 years

 

Processings Customers management
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Data relating to the employment contract (classification, salary, duration, etc.) 5 years
Personal data (name, surname, sex, place and date of birth, residence, domicile) 5 years
Data relating to the reliability or punctuality of payments 5 years
Data relating to the supply contract (contract value, object, terms, conditions, etc.) 5 years
Invoices 10 years
Data relating to solvency, reliability and punctuality of payments 5 years
Contact details (telephone number, e-mail, etc.) 5 years
Bank account details 5 years

 

Processings Privacy advice
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Personal data (name, surname, sex, place and date of birth, residence, domicile) 5 years
Invoices 10 years
Data relating to the sales contract (contract value, object, terms, conditions, etc.) 5 years
Contact details (telephone number, e-mail, etc.) 5 years
Bank account details 5 years

 

Processings Tax and accounting advice
DATA CATEGORIES RETENTION PERIOD LEGAL REFERENCES
Personal data (name, surname, sex, place and date of birth, residence, domicile) 5 years
Invoices 10 years
Contact details (telephone number, e-mail, etc.) 5 years

 

Processings Insurance management
DATA CATEGORIES RETENTION PERIOD LEGAL REFERENCES
Common personal data 5 years

 

Processings Management of Production Activities
DATA CATEGORIES RETENTION PERIOD LEGAL REFERENCES
Personal data (name, surname, sex, place and date of birth, residence, domicile) 5 years
Data relating to the sales contract (contract value, object, terms, conditions, etc.) 5 years
Contact details (telephone number, e-mail, etc.) 5 years

 

Processings Quality Mangement
DATA CATEGORIES RETENTION PERIOD LEGAL REFERENCES
Professional quality certificates 5 years
Contact details (telephone number, e-mail, etc.) 5 years

 

Processings Export Office
DATA CATEGORIES RETENTION PERIOD LEGAL REFERENCES
Personal data (name, surname, sex, place and date of birth, residence, domicile) 5 years
Invoices 10 years
Data relating to the sales contract (contract value, object, terms, conditions, etc.) 5 years
Contact details (telephone number, e-mail, etc.) 5 years

 

Processings Legal Advice
DATA CATEGORIES RETENTION PERIOD LEGAL REFERENCES
Personal data (name, surname, sex, place and date of birth, residence, domicile) 5 years
Data relating to the sales contract (contract value, object, terms, conditions, etc.) 5 years
Contact details (telephone number, e-mail, etc.) 5 years
Data relating to debtor behavior 5 years

Rights recognized to the interested party

At any time you can exercise, towards the Data Controller, your rights provided for by articles 15-22 of the Regulation.

Specifically, at any time, you will have the right to request:

  • access to your personal data;
  • their correction in case of inaccuracy of the same;
  • cancellation;
  • the limitation of their use.

You will also have:

  • the right to object to their processing if processed for the pursuit of a legitimate interest of the Data Controller, if youbelieve their fundamental rights and freedoms have been violated;
  • the right to withdraw your consent at any time in relation to the purposes for which this is necessary;
  • the right to portability of your data, i.e. the right to request and receive the personal data referable to you in a structured format, commonly used and readable by an automatic device.

Identity and contact details of the Data Controller

‘For Marketing Office processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Customers’ management processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Privacy advice processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For tax and accounting advice processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Insurance management processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Management of Production Activities processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Quality Mangement processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Export Office processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Legal Advice processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

Contact details of the Data Protection Officer

For all questions relating to the processing of your data and the exercise of your rights deriving from the Regulations, you can contact the Data Protection Officer (DPO) at the following email address:

info@cober.it

Privacy Policy - Suppliers

INFORMATION PURSUANT TO ART. 13-14, GDPR UE/2016/679 and Legislative Decree 101/2018

The European Regulation EU/2016/679 (hereinafter “Regulation“) establishes rules relating to the protection of individuals with regard to the processing of personal data, as well as rules relating to the free circulation of such data.
In compliance with the transparency principle provided for by art. 5 of the Regulation, COBER s.r.l. Via Ofanto, 3 20073 Opera (MI), as Data Controller, provides you with the information required by art. 13 and 14 of the Regulation.

Purpose of processings

The processing of your personal data will be based on principles of correctness, lawfulness and transparency, protecting your privacy, your rights and in accordance with the privacy policy of the Entity/Company. The Entity/Company also undertakes to process your data in compliance with the principle of “minimization”, or by acquiring and processing the data limited to what is necessary with respect to the following purposes:

‘For Marketing Office processings:

  1. Marketing activities
  2. Definition of marketing strategies
Processing Marketing Office
Criteria Purpose Consent
The interested party has given consent to the processing of their personal data for one or more specific purposes
  • Marketing activities
  • Definition of arketing strategies activities
In relation to the related purposes, the processing can only be carried out if the interested party has given consent to the processing of their personal data

‘For Privacy advice processings:

  1. Advice on personal data protection
Processing Privacy advice
Criteria Purpose Consent
The processing is necessary to fulfill a legal obligation to which the data controller is subjected to
  • Advice on personal data protection
In relation to the related purposes, the processing may be carried out without consent

‘For tax and accounting advice processings:

  1. Tax obligations management
  2. Accounting obligations management
Processing tax and accounting advice
Criteria Purpose Consent
The processing is necessary to fulfill a legal obligation to which the data controller is subjected to
  • Tax obligations management
  • Accounting obligations management
In relation to the related purposes, the processing may be carried out without consent

‘For Supplier Management processings:

  1. Claims management
  2. Goods acceptance
  3. Management of suppliers contracts
  4. Purchase of goods or services
Processing Supplier Management
Criteria Purpose Consent
The processing is necessary for the execution of a contract of which the interested party is a party or for the execution of pre-contractual measures adopted upon request of the third party
  • Claims management
  • Management of suppliers contracts
  • Purchase of goods or services
In relation to the related purposes, the processing may be carried out without consent
The interested party has given consent to the processing of their personal data for one or more specific purposes
  • Goods acceptance
In relation to the related purposes, the processing may be carried out without consent

‘For Management of Production Activities processings:

  1. Goods acceptance
  2. Business Planning
  3. Management of suppliers contracts
Processing Management of Production Activities
Criteria Purpose Consent
The processing is necessary for the execution of a contract of which the interested party is a party or for the execution of pre-contractual measures adopted upon request of the party
  • Goods acceptance
  • Business Planning
  • Management of suppliers contracts
In relation to the related purposes, the processing may be carried out without consent

‘For Quality Mangement processings:

  1. Internal audit activities
  2. Claims management
  3. Goods acceptance
  4. Product quality control activities
Processing Quality Mangement
Criteria Purpose Consent
The processing is necessary for the execution of a contract of which the interested party is a party or for the execution of pre-contractual measures adopted upon request of the party
  • Internal audit activities
  • Claims management
  • Goods acceptance
  • Product quality control activities
In relation to the related purposes, the processing may be carried out without consent

For Sub-contract Management processings:

  1. Management of employment relationship
  2. Purchase of goods or services
Processing Sub-contract management
Criteria Purpose Consent
The processing is necessary for the execution of a contract of which the interested party is a party or for the execution of pre-contractual measures adopted upon request of the party
  • Management of employment relationship
In relation to the related purposes, the processing may be carried out without consent

‘For Export Office processings:

  1. Freight forwarding activities
Processing Export Office
Criteria Purpose Consent
The processing is necessary for the execution of a contract of which the interested party is a party or for the execution of pre-contractual measures adopted upon request of the party
  • Freight forwarding activities
In relation to the related purposes, the processing may be carried out without consent

‘For Legal Advice processings:

  1. Legal Advice
Processings Legal Advice
Criteria Purpose Consent
The processing is necessary for the execution of a contract of which the interested party is a party or for the execution of pre-contractual measures adopted upon request of the party
  • Legal Advice
In relation to the related purposes, the processing may be carried out without consent

In relation to such data, the processing may be carried out as:

‘For Supplier Management:

  1. the processing is carried out, in the context of its legitimate activities and with adequate guarantees, by a foundation, association or other non-profit body that pursues political, philosophical, religious or trade union purposes, provided that the processing concerns only the members, former members or persons who have regular contact with the foundation, association or body due to its purposes and that personal data are not disclosed externally without the consent of the interested party

The provision of your personal data and consent to the processing is mandatory, for the purposes of:

‘For Privacy advice processings:

  1. Advice on personal data protection

‘For tax and accounting advice processings:

  1. Management of tax obligations
  2. Management of accounting obligations

‘For Supplier Management processings:

  1. Claims management
  2. Goods acceptance
  3. Management of suppliers contracts
  4. Purchase of goods or services

‘For Management of Production Activities processings:

  1. Goods acceptance
  2. Business Planning

‘For Quality Mangement processings:

  1. Internal audit activities
  2. Claims management
  3. Goods acceptance
  4. Product quality control activities

For Sub-contract Management processings:

  1. Management of employment relationship
  2. Purchase of goods or services

‘For Export Office processings:

  1. Freight forwarding activities

‘For Legal Advice processings:

  1. Legal Advice

and Your refusal to provide the data will make it completely impossible to stipulate the contract.

The provision of your personal data and consent to the processing for the purposes of:

‘For Marketing Office processings:

  1. Marketing activities
  2. Definition of marketing strategies

‘For Management of Production Activities processings:

  1. Management of suppliers contracts

it is optional and your refusal does not prevent the correct stipulation and subsequent execution of the contract.

Processing methods

The processing of your personal data will be carried out using paper and IT tools in compliance with the provisions on personal data protection and, in particular, with the appropriate technical and organizational measures pursuant to art. 32.1 of the Regulations, and with the observance of every precautionary measure that guarantees its integrity, confidentiality and availability.

Source from which the data originate

Processing Marketing office
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Suppliers

 

Processing Privacy advice
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Suppliers

 

Processing Tax and accounting advice
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Suppliers

 

Processing Supplier Management
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Suppliers Suppliers Google

 

Processing Management of Production Activities
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Suppliers

 

Processing Quality Mangement
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Suppliers

 

Processing Sub-contract management
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Suppliers

 

Processing Export Office
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Suppliers

 

Processing Legal Advice
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Suppliers

Recipients categories

Your personal data may be communicated, in close relation to the purposes indicated above, to the following subjects or categories of subjects:

‘For Marketing Office processings:

  1. Employers
  2. Consultants and freelancers also as associates

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), b) can only be made after getting your consent.

‘For Privacy advice processings:

  1. Consultants and freelancers also as associates

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), b), is necessary to execute the contract to which you are a party.

‘For tax and accounting advice processings:

  1. Consultants and freelancers also as associates
  2. Tax Assistance Centers (CAF)

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), b), constitutes a legal obligation which the Data Controller must comply with;
  • the communication of your data to the categories of subjects referred to in letters a), b), is necessary to execute the contract to which you are a party.

‘For Supplier Management processings:

  1. Banks
  2. Consultants and freelancers also as associates

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), b), is necessary to execute the contract to which you are a party.

‘For Management of Production Activities processings:

  1. Employers

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), is necessary to execute the contract to which you are a party.

‘For Quality Mangement processings:

  1. Consultants and freelancers also as associates

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), is necessary to execute the contract to which you are a party.

For Sub-contract Management processings:

  1. Employers

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), is necessary to execute the contract to which you are a party.

‘For Export Office processings:

  1. Clients and/or users

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), is necessary to execute the contract to which you are a party.

‘For Legal Advice processings:

  1. Lawyers

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), constitutes a legal obligation which the Data Controller must comply with;
  • the communication of your data to the categories of subjects referred to in letters a), is necessary to execute the contract to which you are a party.

In relation to these categories of recipients, the Data Controller undertakes to rely exclusively on subjects who provide adequate guarantees regarding data protection, and will appoint them as Data Processors pursuant to art. 28 of the Regulation. The list of Data Processors is available from the Entity/Company and can be viewed upon request to the Data Controller.
Furthermore, your data will be processed, exclusively for the aforementioned purposes, by the employees and/or collaborators of the Entity/Company, specifically authorized and instructed by the Data Controller pursuant to art. 29 of the Regulation.
Your personal data will not be disseminated, except when required by a law or regulation or by community legislation

Personal data transfer

‘For Marketing Office processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Privacy advice processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For tax and accounting advice processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Supplier management processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Management of Production Activities processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Quality Mangement processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Sub-contract Management processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Export Office processings:

Your personal data will not be transferred to non-European countries or to international organizations.

‘For Legal Advice processings:

Your personal data will not be transferred to non-European countries or to international organizations.

Retention period

Processings Marketing Office
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Pictures 5 years
Topics of interest 5 years
Contact details (telephone number, e-mail, etc.) 5 years

 

Processings Privacy advice
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Personal data (name, surname, sex, place and date of birth, residence, domicile) 5 years
Data relating to the sales contract (contract value, object, terms, conditions, etc.) 5 years

 

Processings Tax and accounting advice
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Personal data (name, surname, sex, place and date of birth, residence, domicile) 5 years
Invoices 10 years
Contact details (telephone number, e-mail, etc.) 5 years

 

Processings Suppliers Management
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Data relating to education 5 years
Data relating to professional experience 5 years
Personal data (name, surname, sex, place and date of birth, residence, domicile) 5 years
Professional quality certificates 5 years
Data relating to the sales contract (contract value, object, terms, conditions, etc.) 5 years
Invoices 10 years
Contact details (telephone number, e-mail, etc.) 5 years
Bank account details 5 years

 

Processings Management of Production Activities
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Data relating to the sales contract (contract value, object, terms, conditions, etc.) 5 years
Contact details (telephone number, e-mail, etc.) 5 years

 

Processings Quality Mangement
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Professional quality certificates 5 years
Contact details (telephone number, e-mail, etc.) 5 years

 

Processings Sub-contract management
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Personal data (name, surname, sex, place and date of birth, residence, domicile) 5 years
Data relating to the sales contract (contract value, object, terms, conditions, etc.) 5 years
Goods, ownership, possessions 5 years
Contact details (telephone number, e-mail, etc.) 5 years

 

Processings Export Office
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Contact details (telephone number, e-mail, etc.) 5 years

 

Processings Legal Advice
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Personal data (name, surname, sex, place and date of birth, residence, domicile) 5 years
Data relating to the sales contract (contract value, object, terms, conditions, etc.) 5 years
Invoices 10 years
Contact details (telephone number, e-mail, etc.) 5 years

Rights recognized to the interested party

At any time you can exercise, towards the Data Controller, your rights provided for by articles 15-22 of the Regulation.

Specifically, at any time, you will have the right to request:

  • access to your personal data;
  • their correction in case of inaccuracy of the same;
  • cancellation;
  • the limitation of their use.

You will also have:

  • the right to object to their processing if processed for the pursuit of a legitimate interest of the Data Controller, if youbelieve their fundamental rights and freedoms have been violated;
  • the right to withdraw your consent at any time in relation to the purposes for which this is necessary;
  • the right to portability of your data, i.e. the right to request and receive the personal data referable to you in a structured format, commonly used and readable by an automatic device.

Identity and contact details of the Data Controller

‘For Marketing Office processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Privacy advice processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For tax and accounting advice processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Supplier Management processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Management of Production Activities processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Quality Mangement processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Sub-contract Management processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Export Office processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

‘For Legal Advice processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

Contact details of the Data Protection Officer

For all questions relating to the processing of your data and the exercise of your rights deriving from the Regulations, you can contact the Data Protection Officer (DPO) at the following email address:

info@cober.it

Privacy Policy - Applicants

INFORMATION PURSUANT TO ART. 13-14, GDPR UE/2016/679 and Legislative Decree 101/2018

The European Regulation EU/2016/679 (hereinafter “Regulation“) establishes rules relating to the protection of individuals with regard to the processing of personal data, as well as rules relating to the free circulation of such data.
In compliance with the transparency principle provided for by art. 5 of the Regulation, COBER s.r.l. Via Ofanto, 3 20073 Opera (MI), as Data Controller, provides you with the information required by art. 13 and 14 of the Regulation.

Purpose of processings

The processing of your personal data will be based on principles of correctness, lawfulness and transparency, protecting your privacy, your rights and in accordance with the privacy policy of the Entity/Company. The Entity/Company also undertakes to process your data in compliance with the principle of “minimization”, or by acquiring and processing the data limited to what is necessary with respect to the following purposes:

‘For Employee Management processings:

  1. Personnel recruitment and selection
  2. Establishment and management of employment relationships of any type, including part-time or temporary, and other forms of employment that do not involve the establishment of a subordinate employment relationship
  3. Personnel selection activities
  4. Establishment of employment relationship
Processing Employee Management
Criteria Purpose Consent
The interested party has given consent to the processing of their personal data for one or more specific purposes
  • Personnel recruitment and selection
  • Establishment and management of employment relationships of any type, including part-time or temporary, and other forms of employment that do not involve the establishment of a subordinate employment relationship
  • Personnel selection activities
In relation to the related purposes, the processing can only be carried out if the interested party has given consent to the processing of their personal data
The processing is necessary for the execution of a contract of which the interested party is a party or for the execution of pre-contractual measures adopted upon request of the party
  • Establishment and management of employment relationships of any type, including part-time or temporary, and other forms of employment that do not involve the establishment of a subordinate employment relationship
  • Establishment of employment relationship
In relation to the related purposes, the processing may be carried out without consent

The provision of your personal data and consent to the processing is mandatory, for the purposes of:

‘For Employee Management processings:

  1. Personnel recruitment and selection
  2. Establishment and management of employment relationships of any type, including part-time or temporary, and other forms of employment that do not involve the establishment of a subordinate employment relationship
  3. Personnel selection activities
  4. Establishment of employment relationship

and Your refusal to provide the data will make it completely impossible to stipulate the contract.

Processing methods

The processing of your personal data will be carried out using paper and IT tools in compliance with the provisions on personal data protection and, in particular, with the appropriate technical and organizational measures pursuant to art. 32.1 of the Regulations, and with the observance of every precautionary measure that guarantees its integrity, confidentiality and availability.

Source from which the data originate

Processing Employee Management
DATA COLLECTED FROM THE INTERESTED SUBJECT DATA COLLECTED FROM THIRD PARTIES
TYPE OF DATA SOURCE
Applicants

Recipients categories

Your personal data may be communicated, in close relation to the purposes indicated above, to the following subjects or categories of subjects:

‘For Employee Management processings:

  1. Employers

We thereby inform you that:

  • the communication of your data to the categories of subjects referred to in letters a), can only be made after getting your consent.

In relation to these categories of recipients, the Data Controller undertakes to rely exclusively on subjects who provide adequate guarantees regarding data protection, and will appoint them as Data Processors pursuant to art. 28 of the Regulation. The list of Data Processors is available from the Entity/Company and can be viewed upon request to the Data Controller.
Furthermore, your data will be processed, exclusively for the aforementioned purposes, by the employees and/or collaborators of the Entity/Company, specifically authorized and instructed by the Data Controller pursuant to art. 29 of the Regulation.
Your personal data will not be disseminated, except when required by a law or regulation or by community legislation

Personal data transfer

‘For Employee Management processings:

Your personal data will not be transferred to non-European countries or to international organizations.

Retention period

Processings Employee Management
DATA CATEGORIES  RETENTION PERIOD LEGAL REFERENCES
Curriculum Vitae 6 months

Rights recognized to the interested party

Specifically, at any time, you will have the right to request:

  • access to your personal data;
  • their correction in case of inaccuracy of the same;
  • cancellation;
  • the limitation of their use.

You will also have:

  • the right to object to their processing if processed for the pursuit of a legitimate interest of the Data Controller, if youbelieve their fundamental rights and freedoms have been violated;
  • the right to withdraw your consent at any time in relation to the purposes for which this is necessary;
  • the right to portability of your data, i.e. the right to request and receive the personal data referable to you in a structured format, commonly used and readable by an automatic device.

Identity and contact details of the Data Controller

‘For Employee Management processings:

  • The Data Controller is: COBER s.r.l., registered office: Via Ofanto, 3 20073 Opera (MI), tel .: +390257601341, e-mail: info@cober.it

Contact details of the Data Protection Officer

For all questions relating to the processing of your data and the exercise of your rights deriving from the Regulations, you can contact the Data Protection Officer (DPO) at the following email address:

info@cober.it